256K Desktop Electronic Organizer w/Call ID/Call Wait ID
(650-0790) Operation Faxback Doc. # 60145
Using The Cursor/Arrow Keys
The flashing ( _ ) on the screen is called a cursor. The cursor shows
where the next character typed will appear.
Press >, <, \/, or /\ to move the cursor. Hold down an arrow key to
rapidly move the cursor.
When no cursor appears on the display, use the arrow keys to move through
the stored records.
Using The Backlight
To turn on the backlight, press (light symbol). The backlight turns off
automatically after about 20 seconds if you do not press a key. To turn
it off sooner, press (light symbol) again.
Adjusting The Display Contrast
To adjust the organizer's display contrast, press MENU. The function menu
appears. Then repeatedly press or hold down SEARCH /\ or SEARCH \/.
Setting The Date And Time
When you set the time and date for your home time zone, all other world
times are set automatically.
1. Press MENU then (clock symbol). The currently set home city and the
current month, day, year, day of the week, and time (if set) appear.
2. Press EDIT. The name of the home city flashes.
3. Repeatedly press SEARCH /\ or SEARCH \/ until your city's name appears
If your city is not listed, select a city in the same time zone as
yours.
-------------------------- City Names ----------------------------
| |
NEW YORK BERLIN TORONTO HONOLULU
NOUMEA CAIRO WELLINGTON KABUL
PARIS CARACAS YANGON KARACHI
RIO DE JANEIRO CHICAGO ADELAIDE LONDON
RIYADH DELHI ANCHORAGE LOS ANGELES
ROME DENVER BANGKOK MOSCOW
SINGAPORE DHAKA TEHRAN HELSINKI
SYDNEY DUBAI TOKYO HONG KONG
Or, to quickly select a city you want, press the first letter of the
city then repeatedly press SEARCH /\ or SEARCH \/ (if necessary) until
your city's name appears.
4. Press ENTER. The currently set month flashes.
5. Repeatedly press SEARCH /\ or SEARCH \/ until the current month
appears, then press ENTER. The currently set day flashes.
6. Use the number keys to enter the day, then press ENTER. The currently
set year flashes.
7. Repeat Step 6 to enter the year, hour, and minute, pressing ENTER
after you enter each one.
8. Repeatedly press DST (C) to turn Daylight Saving Time on or off. DST
appears when Daylight Saving Time is on.
9. Repeatedly press 12/24 (Z) to set the clock to the 12- or 24-hour
format. (A) appears when the clock is set to 12-hour format and
disappears when the clock is set to 24-hour format.
10. In the 12-hour format, press AM/PM (X) to choose AM or PM.
11. Press SHIFT then SAVE to store the setting.
Note: If the information you enter is invalid (for example, if you enter
39 for the day), * appears for each incorrect digit instead of the
number you entered. Reenter the correct digits, then press ENTER.
To view your home time, press (clock symbol). The date and time in your
home city appears.
Viewing A World Time
Once you set your home time, you can select a world city and view the time
in that city.
Follow these steps to select a world city and view the time in that city
and other world cities.
1. Press (clock symbol). The date and time in the currently selected
world city appears.
2. Press EDIT. The currently selected world city flashes.
3. Repeatedly press SEARCH /\ or SEARCH \/ to view the time in the
desired world city. If the desired world city is not listed, select a
city in the same time zone.
4. Press SHIFT then SAVE to store the world time you selected.
To view the time in the world city you selected, press (clock symbol). The
date and time in the world city you selected appears.
To turn Daylight Saving Time on or off for the displayed city, repeatedly
press DST (C).
Notes: Pressing DST (C) turns Daylight Saving Time on or off only for the
displayed city.
Not all cities use Daylight Saving Time.
Turning The Key Tone On And Off
To set your organizer to sound a tone each time you press a key, press
(clock symbol) then (musical note)/(K). A beep sounds and (musical note)
appears when the key tone is on.
To turn off the key tone, press (clock symbol) then (musical note)/(K)
again. The organizer beeps and (musical note) disappears.
Using The Timer
Your organizer's timer can count up or down for up to 99 hours, 59 minutes
and 59 seconds. The timer has two display lines; one shows total time and
the other shows elapsed time.
Follow these steps to use the timer.
1. Press TIMER. TIMER OFF appears.
2. If you are using the timer to count down, press EDIT. The hour digit
flashes.
3. To set the timer to count up, press ENTER. The timer counts up. Skip
to Step 6.
Or, to set the timer to count down, use the number keys to enter the
hour you want the timer to count down, then press > to move the cursor
to the next entry.
4. Repeat Step 3 to enter the minute and seconds you want the timer to
count down.
Note: If you make a mistake while entering hours, minutes or seconds,
repeatedly press > or < to move the cursor to the time you want
to change, then enter the correct time.
5. Press ENTER. The timer counts down.
6. To temporarily stop the timer, press ENTER again. To continue the
count, press ENTER again. To reset the count shown on the TOTAL line,
press DELETE. To reset the count shown on the TIMER line, press DEL.
7. To add the elapsed time to the total time, make sure the timer is
temporarily stopped by pressing ENTER, then press =.
To stop the count, press ENTER. To reset the timer to 00:00:00, press
DEL. To set another time, press EDIT.
Using The Monthly Calendar
Your organizer's calendar can display any month from January 1901 to
December 2099.
Press CALENDAR to enter the calendar mode. The calendar for the current
month appears with the current date flashing. If you set a schedule alarm
for a displayed date, the organizer marks that date.
To scroll through the month one day at a time, repeatedly press > or <.
Hold down > or < to quickly advance through the days.
To scroll through the month one week at a time, repeatedly press /\ or
\/. Hold down /\ or \/ to rapidly advance through the weeks.
To scroll through the months one month at a time, repeatedly press
SEARCH /\ or SEARCH \/. Hold down SEARCH /\ or SEARCH \/ to rapidly
advance through the months.
Selecting a Date to Enter a Schedule Alarm Record
To enter a schedule alarm record on a specific date, repeatedly press > or
< to select the date then press ENTER. Then follow the steps under
"Entering a Schedule Alarm Record" below to enter the schedule alarm.
Caller ID
Caller ID is a service provided by your telephone company. When you
subscribe to this service, the telephone company sends the caller's
telephone number (and name, if available) and the call's date and time
between the first and second rings. The organizer receives and displays
this information for each call and updates the display with the current
date and time. When a call is received, the date and time of the call and
the caller's name and number appear. Your system saves up to 320 call
records, then replaces the oldest call record with each new one.
During an incoming call, NEW CALL and the total number of calls, REPT and
the number of times the caller called, and the date of the call (in month
date format) appear.
Note: If the last seven digits of an incoming call phone number match the
last seven digits of a phone number in a card file record, your
organizer displays the name as it appears in that card file record.
Receiving Call Waiting Calls
Your organizer beeps and displays information about a new call during a
call. The date and time of the new call and the new caller's name and
number appear. To answer a new call during a call, press FLASH on your
telephone. To terminate the new call then return to the original call,
press FLASH again.
Note: To use this system's Caller ID Call Waiting function, you must be
in an area where Caller ID and Call Waiting service is available,
and you must subscribe to the service.
Setting The Area Code
To dial a number from a Caller ID record (see "Reviewing Call Records,"
below), you must store your local area code in the organizer's memory.
Then, when you dial from a Caller ID record, the organizer skips the area
code if it matches the one you stored.
Follow these steps to store your area code in the organizer's memory.
1. Press SHIFT then FUNCTION. The organizer displays the system settings
menu.
2. Press 2 (AREA CODE). The first digit of the area code flashes.
3. Use the number keys to enter your area code.
4. Press SHIFT then ENTER to store the code.
Reviewing Call Records
Each time you receive a call, the system saves a call record in memory
that you can see while you are on the phone or review later.
Your organizer saves up to 320 call records, then (for subsequent calls)
it replaces the oldest call record with each new one.
Each call record includes the time and date of the call, the call number
(order in which call is received), the caller's telephone number, and the
caller's name (if available).
To recall a call record, press CALL ID, then repeatedly press > or < to
view the records. NO CALL appears if there are no records stored in the
directory.
Note: A light blinks on the upper right corner of the organizer when you
store a call.
Dialing From A Call Record
Follow these steps to dial a phone number stored in the call record memory
1. Recall the call record containing the number you want to dial.
2. Lift the telephone's handset (or press the appropriate button on the
phone for hands-free operation) and listen for a dial tone.
3. Press DIAL. The organizer dials the displayed telephone number.
Displayed Call Information
The organizer can display the following information.
Display Description
NEW CALL 1 # Shows the number of stored incoming calls. #01 is the
oldest call.
REPT # Appears if you have received a call from the same phone
number more than once.
OUT OF AREA The incoming call is from an area that does not send
Caller ID information.
LDC The incoming call is a long-distance call.
OFF-HOOK PLEASE The phone line is not connected or the phone's handset
was not picked up.
PRIVATE The caller has blocked the Caller ID information from
being sent.
ERROR Call information was distorted before reaching the
system.
Deleting Call Records
Follow these steps to delete call records.
1. Recall a call record you want to delete.
2. Press DELETE. DELETE? (A/Y/N) appears.
3. To delete the selected call record, press Y. Or, to delete all call
records, press A then Y. The organizer deletes the record or records.
Otherwise, press N. The record or records remain unchanged.
VIP Call List
Your system lets you save up to 80 call records in its VIP call list so
they will not be deleted if the system's memory is accidentally erased
(for example, if the backup battery goes dead). This lets you save a list
of important callers. When you receive a call from a caller on the VIP
call list, the organizer sounds a tone.
To turn the VIP call list function on or off, press SHIFT then FUNCTION.
The organizer displays the system settings menu. Then repeatedly press 1
to set VIP: to ON or OFF.
To toggle between the viewing of standard call records and VIP call
records, repeatedly press VIEW/VIP. VIP appears when you display a VIP
call record.
To store a call record in the VIP call list, recall the call record you
want to store and press SHIFT then VIEW/VIP. The organizer moves the call
record from the caller ID list to the VIP call list, storing the call
record as a VIP call record.
Notes: Moving a call record deletes the record from the caller ID list and
adds it to the VIP call list.
If you try to store more than 80 call records in the VIP call List,
LIST FULL appears.
Phone Directory
Your organizer has two phone directories. You can store a contact's name,
three telephone numbers, an email address, and a note into each phone
directory record. The record can be up to 116 characters and numbers,
including spaces.
Entering A Phone Directory Record
Notes: In some telephone systems, you must dial an access code (9 for
example) and wait for a second dial tone before you can dial an
outside number. If your phone is connected to one of these systems,
you might want to enter a pause at the appropriate point. To enter
a pause, press -.
You might need to enter a full telephone number (including any
access codes, long distance codes, and the area code) to use the
organizer to auto-dial the number (see "Auto Dialing") below.
1. Press (phone symbol). TELEPHONE and the directory number you selected
(1 or 2), a number and % (showing the amount of free memory), and a
number and ITEMS (showing the number of phone directory records
entered) appear.
2. Repeatedly press (phone symbol) to select the directory you want (1 or
2).
3. Enter the contact's name (up to 11 characters).
The organizer stores names alphabetically, so you might want to
enter the last name first.
To enter a space, press SPACE.
To select a symbol (@, /, &, \, :, #, ~, -, or `), repeatedly press
SYM. Then press > to select the symbol.
If you make an incorrect entry, use the arrow keys to move to the
character you want to change, then type the correct character over
the old one.
To enter a capital letter, press CAPS, then enter the letter.
To insert a space before a character, press INSERT.
4. Press ENTER. TEL # ? appears.
Note: FULL appears if the memory is full. You can delete phone
directory records to free memory (see "Deleting a Phone
Directory Record" below).
5. Enter the contact's telephone number then press ENTER. FAX #? appears.
6. Repeat Step 5 to enter the contact's fax number, mobile phone number,
company name, address, note, and email address.
7. Press SHIFT then ENTER to store the record. SAVING ... briefly appears
and the record is stored.
Recalling A Phone Directory Record
The organizer stores phone directory records in alphabetical order by
contact name. To recall a phone directory record, repeatedly press (phone
symbol) to select the directory you want, then repeatedly press SEARCH \/
or SEARCH /\ to view the records alphabetically by contact name. NOT FOUND
appears if there are no records stored in the directory.
To quickly recall a phone directory record, enter any word or number that
appears in the record, press SHIFT, then press SEARCH \/ or SEARCH /\. NOT
FOUND appears if there are no records containing the word or number stored
in the directory.
Your organizer can display up to four telephone numbers at one time. To
see all of a telephone record's details, use the arrow keys to position it
at the top of the display, then press VIEW/VIP.
Editing A Phone Directory Record
1. Recall the record you want to edit.
2. Press EDIT. A flashing cursor appears on the first character of the
contact's name.
3. Use the arrow keys to move the cursor to the character or digit you
want to change.
To change a character, simply type the correct character.
To change a character to a space, press SPACE.
To add a character, press INSERT so a space appears, then enter the
character.
To delete a character, press DELETE.
4. When you finish editing, press SHIFT and SAVE. WAIT... briefly appears
as the organizer saves the changes you made to the record.
Deleting A Phone Directory Record
1. Follow the procedure in "Recalling a Phone Directory Record," above to
recall the record you want to delete.
2. Press DELETE. DELETE? (Y/N) appears.
3. If you are sure, press Y. The entire directory record is deleted.
Otherwise, press N. The record remains unchanged.
Auto Dialing
If you have touch tone service and you have connected the organizer to
your phone line, the organizer can also dial a phone number you entered in
a phone directory record.
Notes: See "Setting the Area Code," above for more information about
setting the organizer so it dials your area code before dialing a
number stored in a call record.
The organizer's auto dial feature only works with telephone numbers
you stored in the first two numbers in a phone directory record
(see "Entering a Phone Directory Record," above).
Follow these steps to auto dial a phone number stored in a directory
record.
1. Recall the record containing the number you want to dial.
2. Repeatedly press SEARCH \/ or SEARCH /\ to position the number you
want to dial at the top of the display.
3. Pick up your phone's handset.
4. Press DIAL. Dialing... appears and the organizer dials the number.
Redialing
The organizer stores phone numbers you dial into its memory, letting you
quickly recall and redial a phone number without having to find a phone
directory record.
To redial a phone number, press REDIAL, repeatedly press SEARCH \/ or
SEARCH /\ to select the number you want to dial, then press DIAL. The
organizer dials the number.
Daily Alarm
You can set an alarm to sound at a set time of day. When the daily alarm
is on, a tone sounds for 30 seconds at the set time.
To silence the alarm, press any key. The alarm sounds again the next day
at the set time, unless you turn it off.
Note: Because pressing any key will turn off the alarm, the alarm might
not sound if you are entering information at the precise time the
alarm sounds.
Setting The Daily Alarm
1. Press MENU, use >, <, \/ and /\ (the arrow keys) to highlight (bell
symbol), then press ENTER. The Daily Alarm screen appears.
2. Press EDIT. The hour digit flashes.
3. Use the number keys to enter the alarm hour, then press ENTER or >.
The minute flashes.
4. Use the number keys to enter the alarm minute.
Note: If you make a mistake, press > or < to move to the digit that
you want to change. Then type the correct digit.
5. In the 12-hour format, press AM/PM (X) to select the correct AM or PM
hour.
6. Press SHIFT then ENTER to store the alarm time. (bell symbol) appears
on the bottom of the display and the organizer sets the alarm to sound
Turning The Daily Alarm On And Off
1. Press MENU, use the arrow keys to highlight (bell symbol), then press
ENTER. The Daily Alarm screen appears.
2. Repeatedly press (bell symbol) ((.))/(J) to turn the alarm on or off.
(bell symbol) appears on the bottom of the display when the alarm is
set to sound.
Note: Turning the daily alarm on or off does not affect the schedule
alarms (see "Schedule Alarms," below).
Schedule Alarm
Schedule alarms help you stay in control of your busy schedule by
reminding you of meetings and other important events. For each schedule
alarm, you can enter an alarm message of up to 97 characters.
At the set alarm time, the alarm sounds for 30 seconds and your stored
message appears. If the organizer is off at the alarm time, the organizer
turns on, sounds the alarm, and displays the alarm message.
To silence the alarm, press any key.
Notes: Because pressing any key will turn off the alarm, the alarm might
not sound if you are entering information at the precise time the
alarm sounds.
If the alarm sounds and the alarm message appears while you are
entering information, the information you are entering might not be
stored.
Entering A Schedule Alarm Record
1. Press SCHED. SCHEDULE, a number and % FREE (Showing the available
memory), and a number and ITEMS (showing the number of stored items)
appear.
2. Press ENTER. The first digit of the month flashes.
3. Enter the schedule month then press >. The first digit of the day
flashes.
4. Repeat Step 3 to enter the schedule day and year. The schedule start
time's hour flashes.
5. Enter the schedule start hour then press >. The minute flashes.
6. Use the number keys to enter the schedule start minute.
7. In the 12-hour format, press AM/PM (X) to select the correct AM or PM
hour. Then press > to select the schedule end time hour or \/ to
select the schedule end time minute. The schedule end time's hour
or minute flashes.
Note: If you make a mistake, press > or < to move to the digit that
you want to change. Then type the correct digit.
8. Repeat Steps 5-7 to set the schedule end time. Then press ENTER to
set the alarm time after inputting the alarm time and repeatedly press
(bell symbol) ((.))/(J) until ON appears (to turn the alarm on) or OFF
appears (to turn the alarm off).
9. Press ENTER. MESSAGE? appears.
10. Enter the alarm message.
To enter a space, press SPACE.
To select a symbol (@, /, &, \, :, #, ~, -, or `), repeatedly press
SYM until the symbol appears. Then press > to select the symbol.
If you make an incorrect entry, use the arrow keys to move to the
character you want to change, then type the correct character over
the incorrect one.
11. Press SHIFT then SAVE. The organizer saves the message and displays
it at the time you set.
Recalling A Schedule Alarm Record
1. Press SCHED.
2. Press SEARCH \/ to view the next record or SEARCH /\ to view the
previous record in chronological order.
3. To quickly recall a schedule alarm record, enter any word or number
that appears in the record, press SHIFT, then press SEARCH \/ or
SEARCH /\ to view the record containing the word or number you typed.
The record appears. If no record matches the search criteria you
typed, NOT FOUND appears.
Editing A Schedule Alarm Record
1. Recall the schedule alarm you want to edit.
2. If there is more than one schedule alarm record, the system
automatically selects the first record on the list. If necessary, use
\/ and /\ to move the record you want to the top of the list.
3. Press EDIT. The cursor appears on the first character of the month.
4. Use the arrow keys to move the cursor to the character you want to
change.
To change a character, simply type the correct character.
To change a character to a space, press SPACE.
To add a character, press INSERT so a space appears, then enter the
character.
To delete a character, press DELETE.
5. When you finish editing, press SHIFT then ENTER. SAVING... briefly
appears while the organizer stores the edited schedule alarm.
Deleting A Schedule Alarm Record
Follow these steps to delete a schedule alarm record after its date has
passed (to free up memory) or if you do not want it to sound on the set
date.
1. Recall the schedule alarm you want to delete.
2. Press DELETE. DELETE? (Y/N) appears.
3. If you are sure, press Y. The entire schedule alarm record is deleted.
Otherwise, press N. The record remains unchanged.
Secret Records
The organizer lets you block access to your phone directory and schedule
alarm. Once you set a password of up to 4 characters, the phone directory
and schedule alarm records are locked until you enter the password.
Note: (key symbol) appears when you are not in the secret area. When you
are in the secret area, (key symbol) disappears.
Entering A Secret Record
1. Press (key symbol). ORIGIN (original) PASSWORD and the current
password (0000 is the default), and NEW PASSWORD and a cursor appear.
2. Enter a password of up to 4 characters, press SHIFT, then press ENTER.
(key symbol) appears.
Notes: Your password can include any combination of letters, numbers,
or symbols.
Be sure you can remember your password. If you forget it, you
must initialize the organizer which clears all of your records
(see "Initializing the Organizer," in Faxback Doc. # 60144).
3. Enter a record in your phone directory or schedule alarm.
The organizer automatically sets itself to Time mode if you do not press a
key for about 3 minutes. After the organizer sets itself to Time mode, it
automatically exits the secret area and (key symbol) appears. To re-enter
the secret area, follow the steps under "Recalling a Secret Record," below
Note: Even if you selected a record before the organizer sets itself to
Time mode, you must follow the steps under "Recalling a Secret
Record" to select the record.
Recalling A Secret Record
1. Press (phone symbol) or SCHED. to view a phone directory or schedule
alarm record. If the previously set a password, PASSWORD REQUIRE
appears.
2. Enter the password then press ENTER. The phone directory or schedule
alarm appears.
You edit secret records just like phone directory or schedule alarm
records.
Changing The Password
1. Press (key symbol). ORIGIN (original) PASSWORD and the current pass
word (0000 is the default), and NEW PASSWORD and a cursor appear.
2. Enter a new password, press SHIFT, then press ENTER.
To clear the secret password, repeat Steps 1 and 2 above, entering 0000 in
Step 2. The organizer unlocks the phone directory and schedule alarm
records and (key symbol) disappears.
(LB EB 6/9/00)
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