128K Electronic Organizer w/Backlight
(650-0749) Data/Records Faxback Doc. # 59381
Entering Data/Using Records
You enter data in each mode (PHONE, SCHED, MEMO, ANNIV, and so on) in the
same way.
Press SPACE to enter a space.
If you make an incorrect entry, press > or < to move to the character
you want to change, then type the correct character.
To skip a field, press ENTER.
To go back to a previous field, press /\ until the desired field
appears.
Note: If not enough space is available for the record you have entered,
FULL appears. Delete phone records, schedule alarms, memo records,
or web site addresses to free additional space.
Recalling A Record
1. Press the desired mode key (PHONE [phone symbol], for example) until
the desired directory prompt appears.
2. Press SEARCH /\ or \/ to view the first record. You can also enter
the first few characters of the record you want to find, then press
SEARCH /\ or \/. The first matching record appears.
Note: If there are no records stored in your organizer or if there is
no matching record, NOT FOUND appears.
3. Press DSP (display) to view the information in the record.
4. To recall another record, repeat Steps 1-3.
Editing A Record
1. Recall the record you want to edit.
2. Press EDIT. A flashing cursor appears on the first character of the
record.
3. Press < or > to move the cursor to the character you want to edit. To
change a character, simply enter the correct character.
To add a character, press INS (insert) so a character space appears,
then enter a character.
Press SPACE to enter a space in place of a character.
To delete a character, press DEL.
4. When you finish editing the first field, press ENTER. The next field
in the record appears on the first line of the display.
Note: Memo records are only one field long.
5. Repeat Steps 1-4 to edit other fields in the record.
6. To store the edited record, press ENTER.
7. Repeat Steps 1-6 to edit additional records or press a mode key to
exit.
Duplicating Records
You can duplicate any record in the PHONE, SCHED, MEMO, BOOKMARK, or ANNIV
modes by copying it. This is handy if you want to enter a new record that
is similar to an existing one.
1. Recall the desired record (a phone record, for example).
2. Press SHIFT then COPY (INS). COPY? (Y/N) appears.
3. To copy the information, press Y. The record list shows both the
original record and the duplicated one.
4. Edit the duplicate record as desired.
Deleting A Record
1. Recall the record you want to delete.
2. Press DEL. DELETE? (Y/N) appears.
3. To delete the record, press Y, otherwise, press N.
Phone
Storing A Phone List Record
Your organizer has three phone directories (TELEPHONE 1, TELEPHONE 2, and
TELEPHONE 3). This section explains how to store a phone list record. See
"Entering Data/Using Records" above to recall, edit, or delete a phone
list record.
You can store a name, company name, address, three telephone numbers,
e-mail address, and notes in each phone list record. Each record can be
up to 504 characters. See "Entering Data/Using Records" above for data
entry tips.
1. Press PHONE (phone symbol) once (for TELEPHONE 1), twice (for
TELEPHONE 2), or three times (for TELEPHONE 3). The phone list's name
(such as TELEPHONE 1) and NAME? appear.
2. Enter the desired name and press ENTER. Since the organizer stores
phone list records alphabetically by name, you might want to put last
names first.)
3. Enter each piece of information as the organizer prompts you for it
(ADDRESS, PHONE 1, and so on).
4. To store the record, press ENTER. NAME? appears.
5. Repeat Steps 2-4 to store additional records, or press any mode key to
exit.
Memo/To Do
The Memo function lets you record notes to yourself, while the To Do
function lets you keep a list of things to do. Each entry can be up to
511 characters long. See "Entering Data/Using Records" above for data
entry tips.
These sections explain how to store memo and to do records. See "Entering
Data/Using Records" above to recall, edit, or delete either type of record
Storing A Memo Record
1. Press MEMO (note pad symbol). MEMO? appears.
2. Enter the memo.
3. To store the record, press ENTER.
4. Repeat Steps 2 and 3 to store additional records, or press any mode
key to exit.
Storing A To Do Record
1. Press MEMO (note pad symbol) twice. TODO? Appears.
2. Enter the task and other information you want to store.
3. To store the record, press ENTER.
4. Press a number key (1-3) to assign a priority level to the record.
5. Repeat Steps 2-4 to store additional records, or press any mode key to
exit.
Expense
The organizer's expense record function helps you keep track of your
finances. You can record each of your expenses and create an expense
report. See "Entering Data/Using Records" above for data entry tips and
instructions for editing or deleting expense records.
Entering An Expense Record
1. Press EXPENSE, then select l.
2. The first digit of the month of the expense flashes. Use the number
keys to enter the date of the expense.
3. Press ENTER, then select a preset category (such as MEALS, MOTEL, or
CAR) for your expense. (To change the category names, see "Renaming
Expense Categories" below.)
4. Press ENTER. AMOUNT? appears.
5. Enter the amount and press ENTER.
6. Choose a payment type (such as CASH, CHECK, or CARD) and press ENTER.
7. RECEIPT? (Y/N) appears. Choose Y or N and press ENTER.
8. Enter a note in the next field, if desired, then press ENTER to store
your expense record.
Making An Expense Report
If you want to know general expense information within a certain period,
you can use the organizer's expense report function.
1. Press EXPENSE, then select 2.
2. Enter the report's starting date, then press ENTER.
3. Enter the report's ending date, then press ENTER.
4. Press /\ or \/ to scroll backward or forward through the report.
Renaming Expense Categories
To change the organizer's default expense settings, follow these steps.
1. Press EXPENSE, then select 3.
2. Enter the number for the category you want to change, then press
ENTER.
3. Enter the new name, up to 10 characters.
4. To store the new name, press ENTER.
Bookmarks
You can use your organizer's bookmark function to store an internet site
name, web site address, and note in each web site record.
The world wide web is a useful resource, with information on literally
millions of companies, organizations, and individuals. For example, the
address for Tandy Corporation is http://www.tandy.com.
You probably have a list on your home or office computer for the sites you
frequently visit. You can use your organizer to help keep track of these
addresses and have them with you wherever you go.
See "Entering Data/Using Records" above to recall, edit, or delete a web
site record.
Entering A Bookmark Record
1. Press BOOKMARK (bookmark symbol). NAME? (bookmark symbol) appears.
2. Enter a web site name (Tandy Corp., for example), then press ENTER.
WEB SITES? appears.
3. Enter a web site address, then press ENTER. NOTE? appears.
4. Enter notes (to remind yourself about what can be found on this site,
for example), if desired, then press ENTER to store the bookmark.
Anniversaries
Use the organizer's anniversary function to store important dates that you
want to remember (such as birthdays, anniversaries, and so on). To enter
the calendar mode, press CALN [1]. A dot appears on the calendar to mark
each date you set.
See "Entering Data/Using Records" above for data entry tips and
instructions for editing or deleting anniversary records.
Entering An Anniversary Record
1. Press ANNIV (gift box symbol). DATE? Appears, and the first digit of
the month field flashes.
2. Enter the desired date and press ENTER.
3. NOTE? appears. Enter other information you want to store with the
record, if desired.
4. To store the record, press ENTER.
Passwords
You can block unauthorized access to information by entering it in an area
which is protected by a password that you assign. Once you enter the
password, all the records you enter are automatically stored in the secret
area. You must enter the password to recall a record in the secret area.
Once inside the secret area, you enter, recall, edit, or delete a secret
record as you would any other record (see "Entering Data/Using Records"
above).
Entering The Secret Area
1. Press SHIFT then (key symbol). PASSWORD? Appears.
2. Enter the password, from 1 to 8 characters long.
Notes: If this is the first time you are answering this question, you
are about to set the password.
Be sure you set a password that you can easily remember. If
you forget it (or want to remove it), you must reset the
organizer, which clears all records. (See "Resetting All
Memory" in Faxback Doc. # 59385.)
3. Press ENTER. If the password is correct, (key symbol) appears on the
left side of the display.
If the password is incorrect, the display clears and the cursor blinks
Re-enter the correct password.
To exit the secret area, turn off the organizer, or press TIME (clock
symbol), CALN (calendar symbol), CALC (calculator symbol), ALARM (bell
symbol), so (key symbol) disappears.
To re-enter the secret area, press the desired function's key then SHIFT
(key symbol), enter the password, and press ENTER so (key symbol) appears
again.
Changing The Password
1. Press SHIFT (key symbol)(\/). PASSWORD? appears.
2. Enter the current password.
3. Press ENTER. (key symbol) appears on the left side of the display.
4. Press SHIFT (key symbol) again. NEW PASSWORD? appears.
5. Enter the new password, up to 8 characters long.
6. Press ENTER to store the new password.
(BR EB 4/17/00)
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