EC-339 Rolodex 64K Pocket Data Directory
(650-0939)                 Operation                  Faxback Doc. # 32161

Recalling Business Card File Records

You can recall business-card-file records two ways - indexed recall, and
sequential recall.

Indexed Recall

To quickly recall a business-card-file record:

1.  Press [BUSINESS CARD FILE].

2.  Enter the first letter(s) of the person's name or company name.

    AS soon as you enter a character that distinguishes the record from
    others, the business-card record appears.  If more that one record
    starts with the same eight characters, enter the first eight
    characters. Then press [FWD] to display the first record that matches.
    Repeatedly press [FWD] to see the next records in alphabetical order.

3.  If the record is longer than one screen, press [DOWN] to review the
    additional information one line at a time.  Press [UP] to move up
    through the record.  Or, press [TURN PAGE] to move ahead an entire
    screen at a time.

Sequential Recall

To scroll through your business-card records:

1.  Press [BUSINESS CARD FILE].

2.  Press [FWD] or [REV] to advance or back up through the business cards
    in alphabetical order.

    Your business cards show up twice - once by the person's name and once
    by the company name.

3.  If the record is longer than one screen, press [DOWN] to view
    additional information one line at a time.  Press [UP] to move up
    through the record.  Or, press [TURN PAGE] to move ahead a screen at a
    time.

Recalling Letters To Write

To recall your list of letters to write, press [LETTERS TO WRITE].  Your
letters to write appear in alphabetical order.  If you have more than one
screen of letters to write, press [TURN PAGE] or [DOWN] to see more of the
list.

Recalling Reminder Notes

To recall reminder notes, press [REMINDER NOTES].  Reminder notes appear
in alphabetical order.  The first line of each note starts in the left
column.  Additional lines are indented one space.  If you have more than
one screen of reminder notes, press [DOWN] to see more notes.

Recalling Call-Sheet Records

To recall call-sheet records, press [CALL SHEET].  Call-sheet records
appear in alphabetical order.  If you have more than one screen of call
sheet records, press [TURN PAGE] or [DOWN] to see more of the list.

Viewing The Morning Review

The morning review function automatically displays your letters-to-write,
reminder-notes, and call-sheet records with a single press of [MORNING
REVIEW].  Each screen of all files display for abut 2 seconds.

Recalling A Monthly Calendar

To see a monthly calendar, press [MONTHLY CALENDAR]. To advance one month,
press [FWD].  To look at a previous month, press [REV].  To advance to the
same month in the next year, press [DOWN].  To go to the same month of the
previous year, press [UP].

Internal Information Transfer

You do not have to manually enter your call-sheet or letters-to-write
records if you have already entered a business-card-file record for the
person.  To automatically transfer the information:

1.  Recall the business-card-file record for the person to add to the call
    sheet or letters-to-write file.

2.  Press and hold [SPACE].  Then, press either [LETTERS TO WRITE] or
    [CALL SHEET] to transfer the information to the desired file.

    When you transfer information to the letters-to-write file, the
    person's name and company name transfers.  When you transfer
    information to the call-sheet file, the person's name and telephone
    number transfers.

Changing A Business-Card-File or Reminder-Notes-Record

To change a business-card-file or reminder-notes record:

1.  Recall the business-card-file record or the reminder note to the first
    line in the display.

2.  Press [ERASE]. A flashing cursor appears at the end of the first line.

3.  Use [REV], [FWD], [UP], and [DOWN] to position the cursor on a
    character you want to change.  Press [ERASE] additional times to back
    up and delete more characters.  Deleted characters are replaced with a
    space.

4.  Type in new characters.  If you type on a space, the space is replaced
    with the character.  If you type on a character, the new character is
    inserted before the old character, and the old character moves to the
    right.

5.  Press [BUSINESS CARD FILE] or [REMINDER NOTES] to save your changes to
    the record.

You cannot change a call-sheet or letters-to-write record. You must delete
and re-enter these records.

Deleting A Record

To delete a record from any of the files:

1.  Recall the record you want to delete to the top line of the display.

2.  Press and hold [ERASE] until the record disappears.

Using The Security Code

You can set a security code for your data directory so that others cannot
get into your private business information.  To set the security code:

1.  Press and hold [SPACE].  Then, press [.].

2.  At the prompt, enter a two-digit number.  This number becomes your
    data directory's security code.

3.  Press [ENTER] to store the number.

To lock your files after you set a security code, press and hold [SPACE].
Then press [.].  Your data directory now prompts for the security code
whenever anyone presses one of the file buttons.

To unlock your files, enter the correct two-digit security code at the
prompt.

To remove the security code from your data directory, lock your files.
Then, when the data directory prompts for the correct security code, press
and hold [ERASE] while you enter the correct code.

Transferring Between Data Directories

You can transfer business-card-file records between your data directory
and another EC-339, EC-340, or compatible Rolodex data directory.

Note:  The directory's display might dim during the transfer.  This is
       normal, and the display contrast will return to normal after you
       complete the transfer.

Transferring All or New Records

To transfer all business-card records from your data directory to another
data directory, or to transfer all records you have made since the last
time you transferred records:

1.  Place the sending data directory on the right, and the receiving data
    directory on the left.

2.  On the receiving data directory, press [BUSINESS CARD FILE].  Then,
    press and hold [SPACE].  Press R to begin receiving.

3.  On the sending data directory, press [BUSINESS CARD FILE]. Then, press
    and hold [SPACE] and press L.

4.  To send all records, type ALL. To send only records you made since the
    last transfer, type NEW.

The records begin to transfer.  When the transfer completes, both data
directories show the last record sent.

If the receiving data bank displays an error message, be sure the transmit
and receive windows on the data directories are lined up, and try again.

If you send the same records to a data directory more than once, the
records are duplicated.

Transferring One Business Card

To send only one business card file record to another data directory:

1.  Place the sending data directory on the right, and the receiving data
    directory on the left.

2.  On the receiving data directory, press [BUSINESS CARD FILE].  Then,
    press and hold [SPACE] and press R.

3.  On the sending data directory, recall the business card you want to
    send.  Press and hold [SPACE].  Then, press L.

The recalled business card record is sent to the receiving data directory.
Then, both data directories display the record.

Converting Currencies

Your data directory can convert 11 different international currencies. The
data directory uses the following abbreviations for currencies:

  CAND,  Canadian dollar
    DM,  German mark (Deutchmark)
  E.PD,  English pound
    FF,  French franc
   HKD,  Hong Kong dollar
  LIRA,  Italian lira
    NT,  New Taiwan yuan
  PESO,  Mexican peso
    SF,  Swiss franc
   USD,  U.S. dollar
   YEN,  Japanese yen

Entering and Changing Exchange Rates

Before you can calculate a currency exchange, you must first enter the
current exchange rate.  You enter all exchange rates relative to the U.S.
dollar.  That is, the U.S. dollar always equals 1.  To enter or change an
exchange rate:

1.  Press [CALCULATOR].

2.  Press X.

3.  Use [REV], [FWD], [UP], and [DOWN] to move to the currency exchange
    rate you want to enter or change.

4.  Enter the current exchange rate.

    For example, if the Japanese yen is currently valued at 158.63 yen to
    the dollar, enter 158.63 next to YEN.

5.  Enter additional exchange rates, or press X when you finish.

Using The Calculator

Press [CALCULATOR] to use the calculator. Then, use +, -, x, /, and = keys
just as you would on a normal calculator.

Press [CALCULATOR] to start a new calculation.

Press any other function key to stop using the calculator.

(EB 11/17/98)